How to Add a New Group Event or Class to Book That In

There are 2 main ways to add a new event or class:

1. Add a New Group Event Type
   This would be for a new type of class, or the same class but at a new location.
   

2. Add a New Date/Block to an Existing Group Event Type
   This would be for renewing a class term or creating a new date for an existing type of event.

If you want to create a new block and give existing customers a priority booking window, see this tutorial:How to add or renew a class term and give current attendees priority booking on Book That In

1. Add a new Group Event Type

If you want to add a completely new type of event, then this is the option for you. This would apply if you are adding an event at a new address.

This video walks you through how to add a BRAND NEW Type of Group Event or Class, along with the first date block:

2. Add a new date or date block to an existing Group Event Type.

This video walks you through how to quickly add a new date or date block to an existing class or event type.

Group Events on Book That In have 2 levels: The Group Event Type and the Dates/Terms

Group Event Types are the type of event or class that you run.

Note: Group Event Types are linked to a particular location, so if you run, say, the same type of class at 2 different locations, you will have 2 Group Event Types: Class at Location1 and Class at Location2

Dates/Terms are the date(s) that you are running that GroupEvent Type.

You can have multiple dates/terms linked to the same Group Event Type. This means you only have to create on Group Event Type for each type of event or class that you run, and you can add as many dates or terms to these as you want.

a) Class Terms or Blocks

When adding the Dates/Terms, you can add a series of dates (e.g. a term or block) by setting the number of sessions to equal the number of sessions in your term, and then choosing from a Weekly or Monthly frequency. Customers can then book all of the dates in the series in one go.

You can use Book That In's automatic cost calculator and the system will charge your customer the correct amount for the number of sessions left in the block at the time of booking.

Note: If you want your customers to pick and choose which dates they attend in your block, How to create the option to book multiple sessions with Price Bands , you can use Introduction to Price Bands and Extras - Setting different ticket prices and options to offer this option.

b) One Off Events

For one off events, you can set up an individual event date by setting the number of sessions to 1.

You can then set the cost of the event as the same for everyone, or if you want to offer different ticket options (e.g. buy a block of 1, 3, or 6 sessions; or a ticket for more than one person such as a Family Ticket, you will need to use Introduction to Price Bands and Extras - Setting different ticket prices and options .

You can add all the different dates that you are running this Event Type and they will all be linked to the same Event Type. This saves you time and make it easier for customers to find the event they want to book.

When creating a new Group Event, you may see the option to 'Link to Attendees' when you are Copying From another set of dates. What does 'Link to Attendees' do?