This tutorial focuses on how to edit or delete the dates and times for a term, date or a date block for Group Events.


This is crucial for those who offer classes, courses, events or other group activities, and find themselves needing to adjust the timing or eliminate certain dates. 

Mastering this feature will ensure that your events are up-to-date and help you avoid complications related to bookings.


The tutorial walks you through how to edit and delete dates and times on a group event:




Step-by-Step Instructions:


Accessing Group Events

  1. Navigate to Group Overview: Open the "Book That In" system and click on the Group Overview to see all the different classes or events you are currently running.
  2. Select the Event to Edit: Scroll through the list and identify the Class or Event Type you want to modify. 
  1. Click Edit Icon: On the row that contains the term or date block you wish to change, locate and click on the 'edit' pencil icon to enter the editing mode.
  2. Scroll to the Bottom: Once you're in the editing mode, scroll down to the bottom of the screen where you will see a list of sessions, highlighted either in red (past sessions) or black (future sessions).

Changing the Time of Sessions

  1. Click on the Edit Icon of the Session: Find the session time you want to change and click on its edit icon.
  2. Edit the Time: The time will default to the previously set duration. Simply change the start time and click 'edit.'
  3. Repeat for Other Dates: Continue this process for all the dates in your term or date block that you wish to edit.

Modifying Session Duration

  1. Change the Duration: If you also want to modify the session's duration, go to the top of the page and change the duration (e.g. from 60 minutes to 30 minutes).
  2. Click Save: Remember to click 'save' for the new duration to take effect.
  3. Revisit the Edit Icon: Go back to the session list and click on the edit icon again to change the start time. The new end time will automatically be set using the new duration.

Deleting a Session

  1. Click the Delete Icon: If you wish to remove a certain date, click on the delete icon next to it.
  2. Confirm or Cancel: If there are bookings on that date, a warning message will appear. Read it carefully before confirming the deletion.

Final Steps

  1. Rename the Date Block: Go to the top of the page where you originally named the date block and update the name to reflect the new times.
  2. Click Save One Last Time: Finally, save all your changes to successfully update your date block.

Conclusion

Editing or deleting dates and times for Group Events in "Book That In" can be a straightforward process if you follow these steps. This will keep your schedules flexible and accurate, ensuring a smoother operation for your business. If you have further questions or run into issues, feel free to get in touch with [email protected].